How do I use a Blackboard Assignment for an online exam?

The instructions below apply specifically to setting up and using a Blackboard Assignment for an online exam in response to COVID-19. 

Special considerations for handwritten/drawn assessments

For situations where students would be expected to submit work that lends itself to being handwritten or drawn, such as equations, mathematical notations, diagrams, charts, etc., it is recommended that the students complete these on paper and use a scanner or their mobile phone to make digital versions that can be submitted online rather than having to learn how to do it in a particular software package. 

Free mobile apps such as Microsoft Office Lens (available in Android and iOS app stores) and Genius Scan take photos of the pages, perform automatic correction to enhance quality and legibility and can combine multiple images into a single PDF for submission. Students should check the scans to ensure that they are legible and an accurate reflection of their work before submitting. Solutions must be agreed locally at departmental level and further guidance and support can be obtained by emailing DigitalLearning@shu.ac.uk.

In these situations it is imperative that a practice exam or test question is provided so that students can familiarise themselves with any tools or apps that will be used for scanning and submitting their work during the actual exam.

Note: it will not be possible to use Turnitin for these types of submission.

Create your Assigment following these instructions

The instructions below apply specifically to setting up a Blackboard Assignment submission point for an online exam. 

Step 1: Access the Assessments area from the Site Menu. 

Step 2: From the Create Assessment menu, select Assignment.

Step 3: (a) Under Assignment Information, enter a name for the assignment in the Name and Colour box. It must be clear in the name that this is the exam for the module. 

Step 3: (b) Copy the following recommended instrutions, that you can customise for your course, into the Instructions text box: 

  • This is the official submission point for the exam. By submitting, you are certifying that this is your own work, and that the work of others is duly acknowledged and correctly referenced. You may be asked to upload your work elsewhere (e.g. Turnitin), but this will not be classed as your official submission.
  • It is YOUR responsibility to ensure that your work is successfully submitted. Do not use the Microsoft Edge browser when submitting your work (we recommend Google Chrome). Always check your email receipt and the submission point to confirm your work has uploaded successfully. If there is a problem with your submission you can make changes or resubmit your work up to the given deadline. The last attempt you submit will be the attempt that is marked.
  • If you have a learning contract which states that you must submit work with a blue sticker on it, type the words from the blue sticker at the top of the front page of your work.
  • You must download the editable file containing the exam paper, work on the questions offline and submit your answer(s) using the same file to this submission point by the given deadline.
  • A member of the module team is available on-line at {enter date and time and ……}.  to respond to queries of the following nature ……………..  
  • The deadline for this exam is {enter date and time}.
  • This is a {specify the time students should spend on the exam, e.g. 1.5 hours} exam which may be taken at any point within a {specify the submission window, e.g. 24 hours} period. 

In addition, make it clear:

  • Any word limits (or equivalent) for each question or the overall exam.
  • Your availability during the exam and how students should contact you.
  • Who students should report technical or other issues during the exam. 

Step 4:  Under Assignment Files, use the Browse My Computer option to attach the exam questions in a single editable document (e.g. Word format). Optionally, you might attach a copy of the exam paper in PDF format for consistent layout where questions contain, for example, mathematical equations or chemical formulae.

 

Step 5: Under Due Dates, use the calendar and clock icons to set the Due Date for the Assignment. Set the due date and time to a minimum of 24 hours after the submission point for the exam is set to become available. The Due Date does not limit the availability of the submission point: this is controlled by Limit Availability (see Step 7 below). Submissions made after the Due Date are marked as late submissions.

Step 6: Under Grading, enter the Points Possible as the total number of marks available for the exam (or for that section of the exam).

There are other options that can be accessed by expanding the different options under Grading:

  • Within Submission Details, ensure the Number of Attempts is set to Unlimited. This is not intended to allow students to repeatedly make revisions and resubmit work while the exam is avaialble, but enables students to re-attempt the submission if they experience problems during the submission process or they make an error.
  • Within Display of Grades Options, ensure that Show to Students in My Grades is set to No. This prevents students seeing their marks or any comments you mark on their submissions during the marking period.

Step 7: Under Availability:

  • Ensure that Make the Assignment Available box is ticked.
  • Tick both Limit Availability (Display After and Display Until) options and use the calendar and clock icons to set the minimum 24 hour period between which the submission point will be available to students.

Step 8: Click Submit to finish creating the submission point. This process automatically creates a Column in Grade Centre, through which you can access your students' submissions and grade and provide feedback electronically.

Step 9: Drag the submission point to the top of the Assessments page. This will ensure the exam is the first item students see when they enter the Assessments area when the exam becomes available.

After the exam

Check the Grade Centre to ensure students have successfully submitted their work, and follow the guidance for marking work submitted online and releasing marks for work received.

The normal Extenuating Circumstances Policy and Procedure applies for students who fail to submit their work. 

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